For Graduate Programs

• Policies: Policies and Guidelines for SOM graduate programs are created by the Committee on Master’s and PhD programs. The list of current policies can be found on the OGBE Policy Finder page. Individual graduate program policies must be in compliance with SOM and University policies and should be detailed in the program’s handbook.
• Resources: OGBE maintains a Teams site for graduate program administrators that contains guides and information on different topics. Additionally, the University provides guides such as the SIS Help & Training Materials page and the Student Enrollment and Account Management (SEAM) page.
• Data Management: The various systems used by SOM graduate programs can be accessed through the GBE Landing Page. Each program may request additional program-specific links to be added to their view.
• Are you onboarding a new administrator? Please reach out to the following offices for training and access to different systems:

• The Registrar’s Office for SIS
• Graduate Admissions for Slate
• The OIT Service Desk Portal for New Innovations or other systems
• The Office of Graduate Biomedical Education for access to the Teams site or any other questions

• Are you interested in developing a new graduate program? Please review the guidelines on Development and Approval Process for Johns Hopkins School of Medicine New or Substantially Modified Degree Programs.

For Graduate Student Advisors

• Advisors have access to their students’ information through the SIS (Student Information System). Refer to SIS Help for Advisors or reach out to the student’s program coordinator for assistance.
• Advisors and their PhD students are expected to discuss the JHU Mentorship Commitments of Faculty Advisors and PhD Students. For additional information on this University policy, please visit the PhD Mentoring Policies and Resources.
• Advisors of SOM PhD students are required to complete the SOM mentoring training through the Office of Faculty Development. Please reach out to your graduate program coordinator for more information.
• Policies regarding mentoring oversight as well as other topics of interest to advisors can be found on the OGBE Policy Finder page.
  
  

For Graduate Course Directors

• Please review the Guidelines for School of Medicine Graduate Course Delivery, and reach out to your graduate program directors with any questions.
• All courses except independent study and 1-to-1 tutorials, should be offered through Canvas at JHU. For assistance with Canvas, visit Faculty Resources and contact the Office of Online Education for support.
• The Canvas GBE Course Resource Site brings together a collection of resources and guidance on course design and delivery. If you serve as a course director, administrator, instructor, or TA please ask your program coordinator to request access for you.
• Are you developing a new course? Submit a new course request to the Registrar’s Office for approval and contact the Office of Online Education for support on course design and Canvas course setup.
• Are you interested in building or refining your teaching skills? Review opportunities listed in the monthly email from the Office of Faculty Development (OFD) for opportunities across campuses and online. Reach out to OFD if you would like to request more tailored assistance, such as one-to-one coaching or a consultation for you and your instructors.